Ensure that clear policies and procedures are established, implemented and understood throughout NRFA for the overall “from procure to pay” function which encompasses contract authorities, capex, firms corporate credit card and expense authorisation;
Work with all stakeholders of the accounts payable function to ensure a streamlined service to all clients of accounts payable.
Oversee audit/checking procedure to ensure that policies and procedures are followed with outcome that invoices are paid within credit terms;
Ensure weekly & monthly payment runs are processed for both firm and matter-related suppliers ensure relevant state Trust regulations are adhered to;
Oversee appropriate management of internal coding of invoice payments and journaling of expenses to ensure integrity with management accounting system;
Ensure the national Accounts Payable team is sufficiently trained in their duties including adequate backup in all positions;
Provide assistance in relation to complex accounts payable-related queries and reports;
Build the capabilities of the operations by ensuring excellent customer service delivery, execution of effective processes and ongoing skills development of the accounts payable team;
Ensure the collaboration of Business Service teams in knowledge sharing across teams and Norton Rose Fulbright Australia;
Encourage team members to contribute ideas and solutions to develop best practice principles;
Conduct regular team meetings to confirm project priorities, encourage ongoing information exchange concerning national and state issues;
Assist with the preparation and delivery of expense reporting and analysis; and
Oversee and ensure the smooth operation of the of the Expense management system;
Act on feedback to organise customisations of Concur system as required; and
Oversee regular reporting from Concur system regarding expense management.
Experience of working in and supervising accounts payable functions;
Excellent knowledge of accounts payable practices and procedures;
Experienced in the management, development and coaching of staff;
Knowledge of Concur (or other automated) expense management system;
Highly developed analytical and conceptual skills, with the ability to develop creative solutions to complex problems;
Effective written and verbal communication skills and demonstrated ability to interpret financial and non-financial data effectively;
Proactive approach to management of workflow and processes; and
Ability to manage multiple projects and areas of operations concurrently.