The Salvation Army is one of Australia’s largest and most-loved charities, helping thousands of Australians every year find hope in the midst of all kinds of personal hardship. The Salvation Army offers the opportunity to use your professional skills and expertise to make a real difference in the lives of people who need help most.
We have an exciting full-time opportunity for a tech savvy Executive Assistant based in Glen Waverley. Responsible for providing a full range of executive support to the Head of Fundraising, the role requires a high level of confidentiality, professionalism and stakeholder engagement.
ABOUT THE ROLE
The role is pivotal to productive time management of the Head of Fundraising and would be best suited to a proactive, intuitive Personal Assistant / Executive Assistant who operates with urgency, efficiency and decisiveness.
Working within a high functioning team, the key focus includes:
Coordinating diary management and systematically handling emails and correspondence;Liaising and coordinating with internal and external stakeholders regarding requests and matters for action, referral or response;Developing a range of reports, documents, presentations, agendas and minute taking;Arranging events, conferences, meetings and catering;Ensuring sound document control and record management of key information is maintained via filing and retrieval systems;Managing administrative processes for the Department such as expenses, booking travel/accommodation and submitting IT and facilities requests;Operating in an organised and expeditious manner within compressed deadlines.
To be successful in this role, you will have demonstrated equivalent experience, knowledge and skills as a PA or EA (mandatory), and an ability to stay one step ahead of the workflow. While not essential, a background with a Sales department would be favourable.
Key capabilities include:
Proven professional experience supporting senior leadership roles in a fast-paced environment;Business qualification such as Certificate IV or Diploma in Business Administration desirable;Excellent interpersonal communication skills, with the ability to build and maintain positive stakeholder relationships;Technically capable with advanced knowledge of Microsoft Office Suite (Excel, Word, Outlook and PowerPoint) and cloud-based services (OneDrive, Teams and SharePoint). Trello, TryBooking, CRM, and Adobe Suite an advantage;Excellent time management and ability to work on numerous tasks with multiple stakeholders simultaneously;Ability to work decisively under pressure with a sense of urgency;Strong attention to detail;Ability to work autonomously
In return we offer our employees real and meaningful benefits such as;
NFP salary packaging ($15,900 tax free) plus meals and entertainment benefits;Flexible working conditions;Paid parental leave;Financial, retail and lifestyle discounts and benefits;