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Coronavirus update: Protecting the health and safety of our communities is our highest priority. We are recruiting for projects to help governments and agencies respond to the pandemic in addition to our existing work. We are monitoring the evolving situation and implementing processes that promote candidate and employee safety. Interviews will be held virtually until further notice.
The role of ProjectAdministratorwill be to support busy Engineering teams in both Administration, document control and general office support tasks, ensuring teams are sufficiently organized and maintain operational practicesand consistency for theclient.
These support functions will include space and seating Management, Project Administration, Coordination of activities with discipline leads, supporting teams with administration tasks, document formatting & control and coordination support
The suitable ProjectAdministratorwill have a proven ability in an Administrative or Coordination role, with a background in working across a variety of project IT systems to record information and data across various project groups and committees. This role will be proactive and work closely with our Joint Venture partners, as well as AECOM Engineers and Project Managers.
Proven experience in an Administrative or Office Support role (5 years+)
Excellent customer service skillset and confident in communication (verbal and written)
Prior exposure to admin support such as; document formatting & control, Diary Management, and coordination support
Ability to maintain and manage various project org charts in line with structural or hierarchical changes
Ability to manage day-to-day operations as well as support multiple and varied projects in general administration support
Evidence of minute-taking and generating actions from meetings
Highly developed communication, analytical and problem solving skills
Intermediate to advanced knowledge of Microsoft Word
Experience is using document control systems eg aconex/teambinder
Experience in use of businesswise (desirable)
Data entry and maintaining database information.
What We Offer
When you join AECOM, you become part of a company that is pioneering the future . Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions inclusion, diversity and overall employee well-being through programs supported by company leadership. Our core values define who we are, how we act and what we aspire to, which comes down to not only delivering a better world , but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.
Job Category Administrative Support / Secretarial
Business Line Transportation
Business Group Design and Consulting Services Group (DCS)
Position Status Contractor
Requisition/Vacancy No. 237515BR
Clearance Required No
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.
NOTICE TO THIRD PARTY AGENCIES:
Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.