Assistant Administrative Manager

Assistant Administrative Manager

• Plan, coordinate, and administer all Town Council and internal management meetings (e.g., Council meetings, subcommittee meetings, management meetings).
• Attend meetings to take accurate, timely, and impartial minutes, ensuring clear documentation of decisions, follow-ups, accountabilities, and deadlines.
• Prepare agendas, meeting packs, attendance records, and action trackers; ensure distribution and archival within agreed timelines.
• Maintain a minutes repository in accordance with records management guidelines and audit-readiness standards.
• Lead day-to-day office operations (front office, mailroom, office supplies, meeting rooms, pantry, access cards, equipment).
• Supervise and coach an administrative team; manage scheduling, workload distribution, and performance.
• Develop, document, and implement SOPs for administrative processes to impr...