Receptionist

Meetings & events: arrange all logistics for external meetings/international events (registration, materials, logistics, location); maintain a log of meetings/events/conferences in the format directed by the Head of Office; assist with scheduling and logistics for internal meetings; arrange food/drinks for official meetings on request of the Senior Finance and Administrative Officer, and serve tea/coffee for external visitor meetings.

Reception & front desk: greet and escort external visitors to meetings, and refer unexpected visitors to the appropriate staff; screen incoming calls, take accurate messages, and route queries to the right staff; ensure follow-up on specific queries; maintain a directory of external contacts from business cards; relieve the ADB Senior Operations Assistant as required.

Records & mail: prepare a list of incoming documents and maintain/update filing systems and records; review incoming documents and mail and dis...