ADMINISTRATOR – PROJECT & QA OFFICER (ADELAIDE) Location: Adelaide SA Discipline: Administration Type: Full-time OPPORTUNITY This is an exceptional and immediate opportunity for the ideal candidate to help contribute to the growth of a national business from our head office in Adelaide. We seek an enthusiastic and self-driven individual capable of working independently, showing strong initiative, and enjoying tackling challenges. A positive and optimistic outlook, coupled with a proactive attitude towards problem-solving, is essential. POSITION SUMMARY In this role, you'll be part of a team dedicated to making work enjoyable and rewarding. That is why we offer a fun, supportive and sociable work environment where you will have the chance to thrive personally and professionally. We have a people-first culture (that we were finalists for in the recent Consult Australia Awards) that prioritises work-life balance, professional development, and mental health initiatives (including free lunch once a month!) You'll support company operations by aiding the QA & WHS Manager, maintaining project management databases, and contributing to business optimisation projects. This role reports to the Office Manager. RESPONSIBILITIES Supports Quality Assurance (QA) & Work Health and Safety (WHS) Manager with internal auditing and reporting Data entry, maintenance and oversight for Project Management data base software Clerical support Assisting Managers by optimising and digitising processes Operation of office equipment and publishing of reports for distribution, including proof reading Maintenance of supplies and equipment for the work area Assistance in keeping the work area clean and tidy Maintains office services by organising office operations and procedures; reviewing and approving supply requisitions; assigning and monitoring clerical functions. Assist with telephone answering and receptionist duties when required Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement Supports administration staff job by coaching, counselling; planning, monitoring and appraising job results. Maintenance of supplies and equipment for the work area Preparation of financial reports as requested by Directors. Assistance in keeping the work area clean and tidy. POSITION REQUIREMENTS Training in QA & WHS auditing is essential Experience working with Workflow Max or equivalent Project Management software is advantageous Proficiency in data entry and word processing Ability to manage the control of documentation Ability to provide assistance with other administrative duties Ability to manage administration staff Good planning and organisational skills. Well-developed interpersonal and communication skills. Professional appearance and manner. Computer literacy is a key. Demonstrated experience using software to help with business optimisation Proficiency using MS Word and Excel for Windows. Ability to negotiate effectively. Ability to provide assistance with other administrative duties Valid Driver's license preferred. ADELAIDE OFFICE Our Adelaide office is centrally located in the CBD (within walking distance to the iconic Adelaide Central Markets), and it is the headquarters for our national business across Australia. We just moved into this newly renovated building in 2023 and are enjoying the modern décor and professional environment. In addition, the basement level is dedicated meeting rooms, training facilities, and a large central space for socialising and networking. It is a great party space for daily lunches, company meetings, and parties. WHAT WE OFFER In addition to a competitive salary, we offer a range of benefits to ensure your ongoing professional development and well-being. Supportive and friendly team environment Flexible working arrangements Graduate Program Leadership Program Technical Training Professional memberships Culture Champions mental health and wellbeing program. ABOUT MLEI MLEI is a progressive civil and structural engineering consulting firm that delivers smart and seamless solutions in the following markets – buildings, land divisions, infrastructure, resources & industrial, and defence. Our purpose is DEVELOPING PEOPLE, TRUSTED EXPERTISE, SHAPING COMMUNITIES. We put our people first and support DEVELOPING PEOPLE through our culture and training. We offer clients TRUSTED EXPERTISE with the MLEI service difference featuring excellent communication, collaboration, and technical skills – we punch above our weight to win iconic and interesting projects. Lastly, we are very proud of how our work contributes meaningfully to shaping communities – such as education, health, residential, commercial, and industrial buildings, as well as the road infrastructure that connects us all. Established since 2007, MLEI is headquartered in Adelaide with offices in Melbourne, Darwin, Newcastle, and Gold Coast. Additionally, we have specialised expertise in aquatics, bridges, wineries, as well as steel framing and modular buildings. MLEI currently has 125 staff and is continuing to grow rapidly. This means that successful applicants will have excellent opportunities for career advancement as we will need more leaders as we grow. OUR CULTURE We have a thriving, connected and supportive workplace culture, where our people are welcomed, valued, included, and heard. We want our people to apply their skills in work that they find meaningful and fulfilling, and can see themselves growing professionally with MLEI. We prioritise staff engagement and their wellbeing. We have an active calendar of company-sponsored regular social events – monthly Friday lunch, monthly company meeting, annual Christmas Lunch (including partners and family), Team Dinners twice a year, and sporting teams (eg indoor soccer). HOW TO APPLY Send your CV through to with Administrator – Project & QA Officer (Adelaide) in the subject line. ADELAIDE + MELBOURNE + NEWCASTLE + DARWIN + GOLD COAST BALLINA + MILDURA + PORT LINCOLN ADELAIDE + MELBOURNE + NEWCASTLE + DARWIN GOLD COAST + BALLINA + MILDURA + PORT LINCOLN Jim has over 25 years' experience in engineering management, team development/leadership and project delivery capability. Jim has a proven track record and has provided positive contributions to many successful South Australian and National projects in the built environment, defence, infrastructure and industrial sectors. Jim has contributed to the successful delivery of some notable South Australian projects, including Osborne Naval Shipyard, New Royal Adelaide Hospital PPP, Calvary Hospital, Coopers Brewery, SA Police Headquarters, Festival Plaza Redevelopment and RAAF Base Edinburgh. CHRIS O'CALLAGHAN Associate / Senior Structural Engineer Bachelor of Engineering (Civil and Architectural), University of Adelaide (2014). Chris has expertise in structural engineering, with emphasis on project coordination and delivery. Since coming on board in 2014, Chris has worked on a number of key projects for MLEI including the Rundle Mall Plaza upgrade where his focus was on the construction phase. This involved intricate temporary works coordination and constant change to the original design intent as more original structure as exposed for the Aberfoyle Park High School redevelopment in Adelaide's south: a complex and interesting job involving refurbishing and expanding existing buildings and connecting these with new buildings. Chris was Structural Engineer for the Taperoo Soccer Club upgrade: a successful project from design to completion which saw the development of a new change room facility with a unique architectural design for the north-west Adelaide-based club. MICHELLE COLLETT Lead Structural Engineer Bachelor of Engineering (Civil & Computing), Monash University (1997); Chartered Professional Engineer (CPEng); National Engineering Register (NER); Committee member of the Structural College at Engineers Australia. Michelle is a structural design engineer and project manager, coordinating various disciplines and running consultants' meetings for both the design and construction phases of a project. Her expertise includes client liaison, early engagement, schematic and detailed design, multidisciplinary leadership and value management. She has worked on commercial, industrial and residential buildings, and designed in steel, concrete, timber and masonry. Since joining MLEI in July 2020, Michelle has worked on notable projects such as Joyce Foam Products, a 7,200 square metre warehouse for client Sagle Constructions which required a large degree of coordination of consultants. Michelle also worked on the Osborne Naval Shipbuilding Precinct, which included certification of the future submarine program infrastructure development: an interesting project because of the building's scale and the large loads. RAZA MALIK State Manager NT / VIC Bachelor of Engineering (Civil/Structural), Charles Darwin University (2009); Executive Committee Member, Consult Australia, NT; Executive Committee Member, Urban Development Institute of Australia, NT. Raza has worked on a diverse range of large civil and structural projects across various industries including defence, industrial, water resources, property and roads. He has delivered key projects through various stages of design including prefeasibility assessments, concept designs and detailed designs. Raza has also had key construction experience through the hands on delivery of projects lifecycle. Having worked on several large government and private projects, Raza has development into a well rounded civil engineer capable of servicing a wide range of clients and projects. Since joining MLEI in 2019, Raza has worked on several significant projects across the Northern Territory and Victoria. These include assisting Power and Water Corporation across key subdivision development assessments in the NT, the National Highway and Warloch interesting design and continued support of Local Government agencies in the development of remote and regional towns (i.e Mataranka, Urapunga and Jilkrninggan road upgrades and safety improvements). He has also recently completed civil designs for several private townhouse developments across VIC and a new Functional Layout of an existing carriageway within Essendon on behalf of the Moonee Valley City Council (VIC). SAMIR HANNA Lead / Senior Structural Engineer Bachelor of Engineering (Civil/Structural) Cairo University, Egypt (1985); Chartered Professional Engineer (CPEng) and National Engineering Register (NER). Samir has vast experience in the structural design and management of commercial projects, retail developments and high rise buildings. Since joining MLEI in June 2018, some of Samir's most notable projects include Weilong Winery in Mildura, Victoria; a steel tower for our cement handling client's bagging plant in Yarraville, Victoria; and South Australia's first TRYP by Wyndham hotel at 266 Pulteney Street, including a seven storey office complex. SAMUEL SCHMIDT Manager - Steel Framing/Senior Structural Engineer Bachelor of Engineering (Civil & Structural) (Hons), The University of Adelaide (2006) Samuel specialises in product engineering, specifically around steel framing, passive fire protection and anchors / fasteners which is his main area of expertise. Since joining MLEI in 2018, Samuel has led internal system development within the Steel Framing division, product development of our client's systems to reduce structural steel and save site costs, and continual improvement and documentation / modelling of our client's products. SAM KOTANIDIS Residential Manager Ginos Engineering Bachelor of Engineering (Civil & Structural), The University of Adelaide (2000). Sam specialises in structural and civil engineering of residential projects as well as footing designs and has successfully managed several major local home builders, establishing long term working relationships, Sam also has extensive knowledge of Adelaide soil profiles. With the company since the year 2000, some of Sam's notable projects include Allenby Gardens Foodland shopping centre, due to the complexities of integrating new and old structures; 44-46 Brighton Road Glenelg East, because of the economical design delivered in 10 days; and a luxury residence in Leabrook. TUAN NGUYEN Associate / Business Development / Senior Engineer Bachelor of Engineering (Civil), The University of South Australia (1998) With a long list of successfully completed projects for private, local government and state government clients, Tuan has been with MLEI since 2012. Specialising in the area of multidisciplinary infrastructure, major transport, public realm/streetscape and road construction, some of Tuan's most satisfying projects with MLEI have included the Liebherr Adelaide Facility development, the Holland Street Streetscape Project and various Department of Planning, Transport and Infrastructure projects, which have all required a large degree of teamwork. CRAIG GLYNN Civil Manager Bachelor of Engineering (Civil/Structural), The University of Adelaide (2006); Certified Practising Project Manager (CPPM), Australian Institute of Project Management. Craig is an experienced Civil Engineer, specialising in design, project, contract and construction management of projects within the Urban Development, Water, Civil and Resources industries. Since joining MLEI in 2018, Craig has worked on many notable projects such as the Prospect 1838 residential estate. This project's success led to further work coordinating civil and service infrastructure ad multiple stakeholders for the Kaufland Prospect store and Churchill Road junction design and streetscape upgrade, all in the same precinct. Other key projects include Parkvale Estate, Angle Vale, a 175-allotment residential estate; and the Iluka Jacinth Ambrosia Incremental Upgrade, which allowed Iluka to commence mining the Ambrosia Mineral Sands Deposit. BEN RICE Director / Senior Structural Engineer Bachelor of Engineering (Civil), The University of Adelaide (1999); Chartered Professional Engineer (CPEng). Ben specialises in complex building structures, concrete water retaining structures and design management of large projects. Since starting with MLEI in 2015, Ben has delivered significant projects such as The Bend Motorsport Park Pit Building and Hotel, a high-profile project in an existing building that required detailed analysis to deliver an effective, simple solution; and the memorable and challenging 162 Fullarton Road, which relied on close-knit teamwork to overcome all challenges. THOMAS HA Director / Senior Structural Engineer Bachelor of Engineering (Civil) with First Class Honours, The University of Adelaide (2001); Fellow Member of the Institution of Engineers Australia (FIEAurst); Chartered Professional Engineer (CPEng), National Engineering Register (NER); Registered Engineer with QLD Board of Professional Engineers (RPEQ); APEC Engineer; International Professional Engineer IntPE (Aus). Thomas is a chartered professional engineer with nearly 20 years' experience in construction and consulting. He specialises in structural design consultancy for a range of projects and industries including schools, hospitals, commercial developments, power and heavy industries, mining and defence. Thomas joined MLEI as a Director in 2010 and has been part MLEI's success story. Apart from his day-to-day management duties, Thomas has a great passion for designs which are practical and economical. He enjoys working with the clients and the consultant teams to develop designs that are most suited to each client's vision. NICHOLAS MURPHY Managing Director / Senior Engineer Bachelor of Engineering (Civil), The University of Adelaide (2005); Chartered Professional Engineer (CPEng). Nicholas is a chartered professional engineer and one of MLEI's founding Directors. As our Managing Director since our 2007 inauguration, his primary roles are overseeing the business operations and promoting our strategic direction. An experienced engineer, Nicholas remains hands-on with a variety of civil and structural projects ranging up to $100 million. In leadership, he is an accomplished manager of multidisciplinary teams and also achieves better business outcomes through facilitating collaboration within the overall team. Notable projects Nicholas has worked on include civil engineering on significant land development projects, working on various civil structures at Olympic Dam, project management of works for Hills Industry and, lead engineer on Autism SA headquarters and 91 Commercial Road Port Adelaide. #J-18808-Ljbffr