Executive Assistant HR & Finance Job in Australia Recruiting by Thedigitalbrandarchitects

DescriptionSummary/objectiveDBA’s Executive Assistant is a highly skilled and experienced professional who provides essential support to our Heads of HR and Finance. This role plays a vital role in helping achieve the company’s goals through improving the efficiency and effectiveness of the Executives’ offices. As a key member of the DBA team, these contributions are invaluable.Essential FunctionsReasonable accommodations may be made to enable individuals with disabilities to perform these essential functions:· Complete a broad variety of administrative tasks for the Heads of HR and Finance including managing an active calendar of appointments; arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.· Provide leadership to build relationships crucial to the success of the organization and manage a variety of special projects for the Executives.· Successfully complete critical aspects of deliverables with a hands-on approach, including correspondence and other tasks that facilitate the Executives’ ability to effectively lead the company.· Prioritize conflicting needs, handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.· Assist with travel arrangements, lodging, and meal planning as needed.· Assist in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings.· Direct incoming calls and act as an information resource and host to clients and guests.· Coordinate and execute special company events.· Complete special projects and miscellaneous tasks as needed.RequirementsCompetencies:· Accountability and a sense of responsibility for assigned tasks.· Skilled at prioritizing and managing multiple projects within a deadline driven environment.· Highly organized with keen attention to detail.· Effective problem-solving skills.· Results-oriented, driven by achieving positive outcomes.· Demonstrates a strong sense of teamwork and collaboration.· Embraces inclusiveness and values diversity.Required Experience:· 1-2 years of experience as an Executive Assistant· Advanced MS Outlook and Excel skills· Exceptional calendar management and scheduling skills· Superior communication, writing and verbal skills with an ability to counsel top executive management.· Strong interpersonal skills, ability to work in a team environment.· Proactive, detail-oriented, and extremely organized.· Adherent to deadlines and follow-through.· Digitally savvy, extremely hard-working, problem-solving and culturally aware.Preferred Experience:· Previous experience in HR or Finance.· Working knowledge of Microsoft Office, Box, Google Suite, Zoom, Mac, Outlook, Slack, and other relevant tools and technology.What We Offer:· Comprehensive benefits package with employer contributions.· Unlimited vacation time.· Hybrid work schedule.· Paid parental leave.· Volunteer opportunities.· Casual Dress code and an open office environment.· A fulfilling career at a top-tier company with a strong mission and a passionate team.DBA is committed to diversity and is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, ethnicity, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.Other Duties:Please note that this job description is not exhaustive and may change at any time, with or without notice, to accommodate the evolving needs of the position and the company.Work Environment/Physical Demands:This role is typically based in an office environment, requiring the use of a computer, telephone, and other office equipment as necessary to fulfill job duties. The noise level is typical of an office setting, and interruptions may occur throughout the workday.About the DBA Culture:DBA is committed to enhancing its culture of inclusion and attracting, developing, and retaining diverse talent. We offer an ethos where all voices are heard, and where awareness and respect are mandated. We lead with our hearts and strive for our work family to reflect our passion for championing new voices and guiding legacy brands to celebrate diversity and inclusion. Our team is goal-oriented and fosters a mindset of collaboration over competition. We are creative, we pushindustry boundaries, and we are collectively aiming to up our game. These core values are at the center of our company and its approach to internal community building.We are invested in your success and will work diligently to provide you with valuable career and personal growth opportunities in a safe and people-first environment.DBA is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration without regard to race, ethnicity, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.About the DBA Business:DBA is the industry leader in the influencer management and marketing landscape, representing a world class portfolio of diverse social media-oriented personalities, creators, and publishers. Founded in 2010, DBA was the first digital influencer agency to recognize the rise of new media voices and manage them as individual talent.Now, with over 190 of the most prominent social media influencers whom, in aggregate, have a reach of 200 million-plus, DBA masters the multi-platform constellation of the ever-shifting media space, blending decades of brand strategy and communications expertise. Focusing on top-level content and storytelling as well as native advertising and brand development, DBA continues to move digital culture forward.Digital Brand Architects has been featured in the New York Times, Variety, Hollywood Reporter, Fast Company, WWD, Forbes, Ad Age, and more. DBA offices are located in New York City and Los Angeles.
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