Office Administrator Job in Melbourne Recruiting by Ineos Automotive

Office AdministratorSince Sir Jim Ratcliffe announced Project Grenadier in 2017, our team at INEOS Automotive has grown rapidly. From a start-up to the scaled business we are now, we've hit some huge milestones along the way. Despite some global challenges, we brought our first vehicle, the INEOS Grenadier, from a vision to prototype and to market in just five years. And now, as the first customer deliveries of our INEOS Grenadier have begun, we look to the future with our first all-electric vehicle. People and Culture With around 1500 employees, 10 locations and 44 nationalities, we're an international team working together to challenge the ordinary. We welcome people who mirror our values: Spirit of ownership, who take responsibility and make things happen. Delivering quality work, with ambition to deliver outstanding results and who have a community mindset, believing together everyone achieves more. Creativity and initiative are encouraged to support your career development. We're doing things differently.If this sounds like you, let's talk.The roleThe role of Office Administrator is to support the efficient and effective day-to-day running of the Australia New Zealand (ANZ) team ( people) to ensure the team functions as a high performing team. Reporting to the Head of Region APAC (Asia Pacific) & working closely with the whole ANZ team, the Office Administrator will oversee diary management, support with topic prioritisation, compilation of presentations and reports, document management and operational budget tracking amongst other activities. The successful candidate will have an opportunity to join a business as it moves into the exciting and fast paced launch phase, promoting a new vehicle, and establishing a new brand. This role is varied, providing both project-based tasks and general management/co-ordination of the ANZ team. This is an excellent opportunity to work as part of a successful team, develop your personal and professional skills and gain valuable experience Duties of the Office Administrator: Prepare reports, proposals, presentations, and documentation to support the Head of Region & ANZ team Support Retail Partners with queries, helping with questions from new starters and 'how do I/where do I' type questions Attend key Commercial meetings, such as Weekly Heads meeting, to record minutes and actions. Follow up on actions with relevant stakeholders Support the team with diary planning, meeting set-up, changes to scheduling, travel arrangements and expense processing Develop an understanding of the ANZ activities such that reports and presentations can be created with real meaning, based on a good personal understanding of the topic and the desired outcomes from the report/presentation Support the ANZ management team with strategic sign offs/sanction requests at points during the year where Board escalation is required Propose and plan twice-yearly ANZ team building events, working to a set budget Budget oversight at an operational level, supporting with Purchase Order requests, Goods Receipting etc Support enquires from the wider organisation & external suppliers To assist in scheduling appointments for the ANZ team with external contacts, retail partners, customers & internal members of staff – this includes forward planning & scheduling any required papers, actions completed, preparing profiles / background for external meetings For our Office Administrator we are looking for: Previous Administrative/Personal assistant/team support experience highly advantageous Tech savviness to be able to comfortably navigate & perform daily tasks using Microsoft Office Suite. Previous SAP experience (or alternative finance software) would be advantageous Strong organisational & prioritisation skills, self-motivated, & able to work independently but also as part of a team A genuine interest in the automotive industry (preferred but not mandatory) Pro-active and can take on challenging projects in a fast paced environment Makes sure all necessary tasks have been completed to a high standard. Paying attention to detail on both small and large aspects of any work completed If the role sounds of interest and you want to learn more please apply. Please include a covering letter that supports your application along with any other supporting information.If your application is successful one of the team will be in touch to arrange an initial conversation!