Property & Office Coordinator | Eastern Suburbs Location Job in Sydney Recruiting by Assistant Sydney

Newly created administration position ready to be managed by a switched on, ambitious and dedicated administrator!

• Jack of all trades position – no day will be the same!
• Salary circa $90k-$110k + superannuation + petrol/vehicle allowance.
• Be exposed to the innerworkings of a successful family office.

The Opportunity

Assistant Sydney is working exclusively with a Family Office based in the Eastern Suburbs. Harbouring a strong reputation as investors and philanthropists, the firm specialises in investing in and managing a diverse portfolio of asset classes, whilst also being a leading donor to various medical organisations, tertiary and secondary education providers, and leading art institutions. On offer is the opportunity for a switched on and committed individual to join the close-knit and high performing lean team to provide support across a number of different areas for the firm. The intelligent ‘can-doers’, natural communicators and organisers will find comfort in a position that can be scoped to match your strong suits. For a talented, driven and fiercely independent candidates who desire role-ownership and perhaps would rather skip the CBD commute, this position was made for you!

The Responsibility

Your duties in this role will vary pending projects, but will likely include:

• Answering and directing inbound calls; 
• Coordinating couriers and contractors;
• Filing and printing correspondence, along with sorting and distributing mail;
• Managing inventory, ordering stock and stationary;
• Assisting the Finance Manager to review invoices, enter data into Xero, create online payments, and reconcile the monthly credit cards;
• Coordination of various properties in NSW and overseas, including management of contractors, managing tenant payments/lease insurances, directing payments of invoices, and managing any upkeep;
• Infrequent travel to said properties to ensure the upkeep is inline with expectations (associated costs and expenses are ensured);
• Providing annual leave cover for the Executive Assistant;
• Ad hoc project coordination in line with Managing Director’s directions; 

The Expertise

You present yourself as a real jack of all trades, with your skillset spanning from executive/personal assistant duties through finance accounting admin and project coordination. The ideal candidate will have had exposure to the innerworkings of a boutique firm, or family office, and have an understanding of needing to be adaptable and flexible, at times. (You may have previously been an executive/personal assistant to a HNW where you had your fingers in many pies, or a dedicated project or office coordinator – we are not focused on background, it is how you fit into the organisation and can perform the outlined duties.) Your people-skills, sense of humour as well as loyalty will be highly valued in a business based around family values. You can keep your head up, stay on top of priorities and deadlines whilst holding yourself accountable for your workload. You will be curious, forward thinking and possess a strong sense of initiative. Your ability to liaise with high-end stakeholders will prove invaluable within this high-flying financial business. Ultimately, our client is seeking the right fit, who can seamlessly fit into their close-knit and boutique business, as well as maintain professionalism and autonomy over their work. Knowledge of MS Office Suite and Xero is preferable. Bonus point if you hold a valid driver’s license and live within the Eastern Suburbs beaches areas. Car ideal but not a deal breaker. 

The Next Step

If you believe you possess the skills required and wish to set yourself up for an exception career trajectory, please do not hesitate to apply today with an updated CV. Alternatively, please do reach out to Isabella Armati on 0417 937 303 for a confidential discussion.

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