Conference Events Manager Job in Mackay Regional Recruiting by AuSAE

About OTAOccupational Therapy Australia (OTA) represents and supports the continually evolving occupational therapy profession. Its vision is to support the profession so that people and communities are engaged in occupations that bring meaning and purpose to their lives, fostering health, wellbeing participation and inclusion.What does the role involveWe have an exciting opportunity for a Conference Events Manager to join our team. Reporting to the National Manager, Conference Events, this role plays a crucial part in enhancing member engagement, promoting the association's brand, and ensuring the success of each event.. Based in Fitzroy, the role will require a leader who can work closely with internal teams and external stakeholders to plan, organise, and execute all aspects of conferences events.What we need in the roleAn innovative, diligent, and efficient individual skilled in curating, planning, and executing conference programs and events, with a strong focus on attendee experience and engagement.An organised planner proficient in time management, demonstrating financial responsibility in budget management and expenditure decisions, venue coordination, and logistics to ensure successful event delivery and deliver dependable high-quality service.A leader who can effectively manage both internal and external stakeholders and work collaboratively to achieve event success and targets, as well as contribute to a positive working environment through own working attitude and behaviour. The teamYou will be part of the Conference Events Team consisting of the National Manager, Conference Events, another Conference Events Manager, and the Conference Events Coordinator, falling under the Membership & Engagement portfolio. What responsibilities form part of this role?Ensure the seamless coordination and execution of conference events.Manage event budgets, monitor expenses, and maximise event profitability through strategic financial planning.Curate engaging conference programs aligned with the association's goals and objectives.Contribute to the marketing strategy and evaluate the success to continuously improve on event quality and outcomes.Build and strengthen relationships with key stakeholders and communicate effectively to ensure seamless collaboration and coordination.Conduct evaluations and analyse event data and feedback to identify areas for improvement.Why you should work with usOTA offers its staff a professionally satisfying, rewarding and flexible working environment. In addition to a hybrid working environment, OTA cares for our team with a Wellbeing Program and initiatives to support work-life balance that includes the following initiatives: Flexible Work Arrangements: Employees can enjoy the flexibility of our hybrid work model (2 days in the office, and 3 days working from home) and flexible hours (choose when you start and finish), to help achieve a seamless work-life balance. Employee Assistance Program: We partner with Acacia EAP to provide our OTA staff with free and confidential assessments, short-term counseling, referrals, and follow-up services for personal and/or work-related problems.Half Day Off for Health Checks: As part of OTA's commitment to staff wellbeing, our employees get half a day (4 hours) off each calendar year for health checks ranging anywhere from a dental appointment to a mammogram or even just a regular check-up - no sick leave required! Birthday Leave: Celebrate your Birthday with an additional day off.Working From Anywhere Policy: This new initiative could see you working interstate or internationally for up to 4 weeks a year.You will be joining a dedicated and inclusive team with a fun and hardworking culture who love what they do. This is a great opportunity to make this role your own whilst making a difference when it comes to helping us achieve our purpose.Specific skills/qualifications neededDemonstrated experience managing national and international events, in a hybrid or virtual format with at least 3-5 years event management experience.Demonstrated capability with MS Word, Excel, PowerPoint and Outlook to at least an intermediate level.Proficient technical knowledge in EventsAir, including OnAir virtual platform, preferable.Excellent written and verbal communication skills, relationship building and stakeholder management.Industry supplier knowledge and experience working with third parties in order to deliver conference events.Uncompromising commitment to quality and improvement, supporting the efficient delivery of services.Demonstrated capacity to prioritise and manage multiple tasks and day-to-day duties simultaneously, within agreed timelines and budgets.Ability to be agile, responsive and action orientated in a changing environment.Availability to travel and work onsite at 1-2 conferences per year, for between 2 and 4 nights – these may be held during the week, over the weekend, or a combination and are held across Australia.Ability to understand and adapt to new digital technologies with an understanding of integrated programs.Highly motivated, results oriented and professional approach - flexible and practical approach to achieving results. Experience working in or with membership organisations, including with committees or volunteers is highly desirable.If you would like to join our team and be a part of our growing success story, then please click on the apply link and send your resume in WORD or PDF format. Alternatively, if you wish to have a confidential discussion or to receive a copy of the Job Description, please contact us via [email protected] as an Equal Opportunity Employer is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. We encourage applications from all backgrounds, ages, and gender, as well as Aboriginal and Torres Strait Islander people, those who identify as LGBTIQ+, and people with a disability. OTA is not accepting inquiries from recruitment agencies for this position.
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